Receptionist & Administrative Assistant - Seoul, 대한민국. - Reinsurance Group of America

    Reinsurance Group of America
    Reinsurance Group of America Seoul, 대한민국.

    2주 전

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    Position Overview

    This position is a receptionist/administrator role at RGA and allows you to experience various tasks. The main job is to support all department and team members closely as a receptionist and to maintain the working environment such as physical security, newcomers help, and arrangement of common areas (meeting rooms & canteen, etc.) to improve the work efficiency.

    Responsibilities

    Reception / Administrative Support

  • Manage incoming and outgoing mail and packages.
  • Greet and assist visitors.
  • Maintain and update internal forms
  • (i.e. business card, seating charts and employee phone lists.)
  • Order office supplies and manage inventory. (i.e. OA room and canteen)
  • Ensure the office environment, including the reception area and meeting rooms, is tidy and presentable.
  • Manage in/out documents logs.
  • Support production and distribution of promotional items.
  • Manage vendor and arrange flower delivery orders.
  • Fill and submit expense vouchers

    • Company event support

  • Assist in organizing company events and meetings. (CSR, Client event, Year-end Party, etc.)

    • Security Management

  • Monitoring physical and environmental security
  • Manage Secom and access card. Handle security key activations and deactivations.

    • Travel Management

  • Accommodation and transportation for visitors

    • Executive Support

  • Executive Assistant to Head of Operations
  • Handling expenses vouchers
  • Supporting meetings
  • Provide secretarial support to Management team as directed by the Communication &OMA Manager.

    • Ad-hoc projects upon request

    Requirements

  • 1~8 years of reception or office management experience in a corporate environment
  • Intermediate Word, PowerPoint, Excel and Outlook experience
  • Ability to work as a member of a team;
  • Strong customer service focus;
  • Strongly performance oriented with a proactive orientation;
  • An effective communicator, including the oral and written perspective;
  • Willingness to act as a professional ambassador for RGA;
  • Ability to attend work regularly and punctually.